Mountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting – MVA Modular Classroom
February 28, 2025
6:00pm – Executive Session
Public Session to follow – TBD
| The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues – either in person, virtually, or via email – are invited to do so either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for comment on individual agenda items shall not exceed (21) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Board Secretary Stephanie Johnson at the meeting or the public may submit written comments by email to MVAboardsecretary@mtviewacademy.org. Clearly label the subject line as: “Public Comment: Board meeting”. The deadline to receive public comment is noon on the day of the board meeting. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations, modifications, or a virtual option to participate in the Board meeting should provide written notice to the Director 24 hours prior to the meeting. |
AGENDA
Public Session Call to Order: 6:01pm
1.0_EXECUTIVE SESSION – Mountain View Academy Modular Classroom
- Executive session call to order: 6:02pm
- Pursuant to ORS 192.660 (2)(f) To consider information or records that are exempt by law from public inspection.
- Pursuant to ORS 192.660(2)(a) To consider the employment of a public officer, employee, staff member, or individual agent.
- Executive Adjourned: 7:43pm
2.0 OPENING OF PUBLIC SESSION –
2.1 Resume Public Session: 7:44pm with no action taken in Executive Session.
2.2 Attendance:
Julie Valencia, Board President
Beau Garner, Board Vice President
Stephanie Johnson, Board Secretary
Amber Burton, Board Member
Nicco Garcia – Cash, Board Member (present until 7:30pm)
Stacey Kelso, Board Member (via Zoom)
Jessica Cardwell, Director
Laurie Cardwell, Asst. Director
2.2.1 Guests: No guests
2.3 Approval of Agenda: Approved as written
2.4 Approval of Minutes: January Minutes approved as written
2.5 Schedule Next Meeting: Tuesday, March 18, 2025 – Public Session to begin at 6pm.
2.6 Budget: Due to absence and illness in the financial department, we do not have a current budget
2.7 Financial Report: The board has received and reviewed their financial packets, minus the current budget.
3.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the Agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.
4.0 ACTION DISCUSSION
4.1 Accept the 2024 – 2025 Director Evaluation – Motion to accept the 2024-2025 Director Evaluation: Amber Burton
Second: Beau Garner Vote: Unanimous
4.2 Accept the 2024 – 2025 Assistant Director Evaluation – Motion to accept the 2024-2025 Assistant Director Evaluation: Stacey Kelso
Second: Stephanie Johnson Vote: Unanimous
4.3 2025 – 2026 Budget discussion: As we look to create the 2025-2026 budget there are different allocation scenarios to look at with the possible SSF projections. We plan to begin building our 2025 – 2026 budget with the estimated ADM rate of $11,000.
4.4 Use of PTO funds for students:– Jessica is requesting to use the PTO funds for the March Madness Reading Challenge. This is a school wide reading challenge with prizes that the kids are already excited and talking about. Motion to allocate $1,000 of the PTO Funds for the student March Madness Reading Challenge: Beau Garner
Second: Amber Burton Vote: Unanimous
4.5 Solutions to our substitute problem- Laurie and Jessica are eager to search for a full-time substitute to hire before the end of this current school year. Motion to approve the proposed full-time substitute position NTE $20,000 for the remaining 2024-2025 school year: Stephanie Johnson
Second: Amber Burton Vote: Unanimous
5.0 INFORMATION AND STUDY
5.1 Board Chair report – No Comment.
5.2 Administrator’s Report – Strategic Planning Report actions were reviewed. The staff’s “intent-to-return” forms were due today. The new insurance agent is Jake Stone – changing agent does not impact the insurance we hold.
5.3 Board Member Reports – Stephanie Johnson announced that she will be resigning from the MVA School Board at the end of the school year. She is delighted to finish out the school year but will not be returning in the Fall.
6.0 ADJOURNMENT
Public Session Adjourned: 8:24pm
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.
