Mountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting – MVA Modular Classroom #10
(Accessible through W. Main St.)
January 23, 2024
6:00 pm – Public Session
Executive Session to follow Public Session
AGENDA:
1.0 OPENING OF PUBLIC SESSION –
1.1 Public Session call to order: 6:04pm
1.2 Attendance:
Julie Valencia, Board President
Beau Garner, Board Vice President
Stephanie Johnson, Board Secretary
Stacey Kelso, Board Member (via zoom – executive session)
Nicco Garcia-Cash, Board Member (via Zoom)
Amber Burton, Board Member
Jessica Cardwell, Director
Laurie Cardwell, Director (absent)
Guests: Molly Garcia-Cash
Matthew Kuhnhenn
Sarah Kuhnhenn
Riley Lutz
1.3 Approval of Agenda: Approved as written
1.4 Approval of Minutes: November minutes are approved as written
1.5 Schedule Next Meeting: Tuesday, February 27 th , 2024. Executive Session begins at 6pm
with public session to follow. We also scheduled our March Board Meeting for Tuesday, March
19 th at 6pm.
1.6 Budget: Board has received and reviewed the budget report. Mollie will have the latest report
to us next week. She explained and addressed any questions regarding the structure of the budget
and financial sheets.
The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues – either in
person, virtually, or via email – are invited to do so either when the item is presented on the agenda, or under the “Public Comments” section.
In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual
agenda items shall not exceed (21) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members
of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Board
Secretary Stephanie Johnson or the public may submit written comments by email to MVAboardsecretary@mtviewacademy.org. Clearly label
the subject line as: “Public Comment: Board meeting”. The deadline to receive public comment is noon on the day of the board meeting. The
Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related
accommodations, modifications, or a virtual option to participate in the Board meeting should provide written notice to the Director 24 hours
prior to the meeting.
1.7 Financial Report: Board has received and reviewed their financial packets.
2.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda. Persons wishing to address the
Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Audience time is not intended as
a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting
before responding to concerns raised.
3.0 ACTION DISCUSSION
3.1 Modular bathroom update –There are different ideas of how to begin the foundation for the
modular restrooms. In whichever way we choose we ask to lay out expectations and receive the final
financial statement upfront just to ensure costs and actions before we commit.
3.2 Accept the 2022 – 2023 audit results from Umpqua Valley Financial – We had a very successful
audit. There are no findings, corrections, or changes that are needed. Motion to accept the 2022-2023
audit results.
1 st Motion: Amber Burton 2 nd Motion: Beau Garner Vote: unanimous
3.3 Early Literacy Application – Approve the grant submission. The purpose of this grant is to update
our reading curriculum to meet OR standards. This means new and updated stories for 1 st -3 rd grade. Our
4 th -8 th grade reading curriculum needs updating as well. We are looking into other grants that can make
this happen as reading curriculum is expensive. It is important to stay updated with curriculum and stay
compliant of OR standards. Motion to approve the grant submission to update the reading curriculum for
2024-2025.
1 st Motion: Stephanie Johnson 2 nd Motion: Amber Burton Vote: unanimous
3.4 Adoption of new reading curriculum for the 2024 – 2025 school year – Reading Mastery
Transformations meetings in all areas of the Oregon curriculum rubric. Jessica provided the scoring rubric
and documentation for the curriculum to be adopted. It encourages not only fluency and comprehension,
but also exercises short- and long-term memory skills. Motion to adopt the new reading curriculum for
the 2024-2025 school year with the above grant approval.
Motion: Amber Burton 2 nd Motion: Nicco Garcia-Cash Vote: Yes(4) – No(1)
3.5 Initial discussion on the 2024 – 2025 school calendar – The revised look of the school calendar is
new and easier to read. There is concern about this 2023-2024 school year being extended as we
experienced 3 days out of school due to the ice storm that hit our area. 900 seat hours is the state
minimum, and we purposely schedule more hours than the minimum requirement. The State of Oregon is
working to give schools 14 hours back, due to the emergency declaration, At this time, we do not have to
extend our 2023-2024 school year.
4.0 INFORMATION AND STUDY
4.1 Board Chair report – Board appreciation cards were given from the staff to the Board members.
Julie gave us a reminder about good attendance and making sure that we are upholding the expectations
we have for students/staff. We hold the students/staff to a high standard, and we should mirror that in our
own lives as well.
4.2 Administrator’s Report – Field Trips are postponed, due to weather. We have well over the required
seat hours for students in a school year. The 2024-2025 enrollment opens February 1 st & goes through
Feb. 15 th . The School Lottery procedure will be with Scott Y. and Jessica E. Public Reminder: the lottery
is a closed event.
4.3 Board Comments – Beau confirmed with Jessica and Julie that we as a board oversea the PreK, even
though the program is not state funded. Beau continues to lead us with the Strategic Planning Process. We
reviewed our goals in these areas: Student Character Focus, Family Volunteer Involvement, Teacher
Wellness, Personalized Education, and Facilities that Promote Learning. We are happy with these results
and are excited about what the future holds for the students and staff at Mt. View Academy.
7:13pm Brief Pause
7:22pm Public session resumed – no action taken
5.0 EXECUTIVE SESSION
5.1 Executive session call to order: 7:23pm (Stacey Kelso joined via Zoom for Executive Session)
5.2 Pursuant to ORS 192.660 (2)(f) To consider information or records that are exempt by law from
public inspection.
5.3 Executive session call to close: 7:44pm
6.0 ADJOURNMENT –
6.1 Resume Public Session: 7:44pm – No action taken
6.2 Public Session Call to Close: 7:45pm
Documents that are public records and are provided attachments to public session items on this agenda are accessible in person to
the public during the meeting, with the exception of, documents provided at the time of the meeting. Documents that are public
records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made
available for public inspection upon request to the Administrator’s Assistant.
