Mountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
January 24, 2023
6:00 pm – Public Session
MVA Activity Room
Enter through the playground gate and walk to the MVA activity room.
Outside door is marked with a sign.
AGENDA
1.0 OPENING OF PUBLIC SESSION –
1.1 Public Session Call to Order: 6:03pm
1.2 Attendance:
Julie Valencia, Board President
Beau Garner, Board Vice President
Stephanie Johnson, Board Secretary
Stacey Kelso, Board Member (absent)
Nicco Garcia-Cash, Board Member
Amber Burton, Board Member
Jessica Cardwell, Director
Laurie Cardwell, Director
1.2. Guests:
Mollie Garcia-Cash
1.3 Approval of Agenda: January Agenda is approved as written.
1.4 Approval of Minutes: November minutes are approved as written.
1.5 Schedule Next Meeting: Feb 28, 2022 @ 6pm (Executive), 7pm (Public)
1.6 Budget: The board received and reviewed the December budget. Mollie Garcia – Cash explained the state school fund, grants, financial position, and answered questions regarding the budget.
1.7 Financial Report: The Board has received and reviewed their financial packets.
2.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.
3.0 ACTION DISCUSSION
3.1 Charter Contract update – The meeting between the representing members of the Lowell School District and Mountain View Academy occurred on Dec. 14th. The group worked on the lease agreement and further discussion/work needs to happen on the lease and charter agreements. Lowell School District will contact MVA when the lease agreement is ready and they are able to continue working on the lease and contract.
3.2 Accuity – The Accuity audit packets are received and reviewed. The audit report came back without error. Action to accept the Accuity Agreement… Motion: Beau Garner. 2nd Motion: Nicco Garcia-Cash. The vote is unanimous.
3.3 2023 – 2024 School Calendar – Jessica C. mentioned multiple dynamics of the 2023-2024 school year schedule, including a new start date in September. There is discussion regarding the holiday breaks. Further discussion is required. We will revisit this at the next board meeting in February.
3.4 Director evaluation process – Julie V. explained the process of the Director’s evaluation. She shared the Director’s job description as a reference. She expressed the importance of this process. Staff surveys were distributed on 1/24 and an email went out to all staff. All evaluations must be returned to Beau Garner, Board Vice President, by Monday, February 13th.
4.0 INFORMATION AND STUDY
4.1 Board Chair report – Julie V. shared the Thank You cards from the staff regarding their Christmas gifts. OSBA conference is August 11 – 13. She suggested having internal Board development presentations throughout this spring.
4.2 Administrator’s Report – School enrollment is at 142/144. Staff Update: There are some Full-time & Part-time adjustments. Awards Assembly is on 1/30. Budget ideas: Requests were made known and will be the topic of our next discussion. Staff Appreciation: Ideas were given and discussed. Open Enrollment: The process is reviewed. Laurie C. is presenting tours to PreK & Kindergarten families. Jessica shared where MVA advertised for this enrollment period. OSBA Summer Conference: Reservations are made, location is Salem on August 11th-13th.
4.3 Board Comments – No additional comments were made from the Board.
5.0 ADJOURNMENT
Public Session Call to Close: at 7:40pm
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of, documents provided at the time of the meeting. Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.
