Mountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
September 28th, 2022
7:00 pm – Public Session
| The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues – either in person, virtually, or via email – are invited to do so either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Board Secretary Stephanie Johnson or the public may submit written comments by email to MVAboardsecretary@mtviewacademy.org. Clearly label the subject line as: “Public Comment: August Board meeting”. The deadline to receive public comment is noon on the day of the board meeting. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations, modifications, or a virtual option to participate in the Board meeting should provide written notice to the Director 24 hours prior to the meeting. |
AGENDA
1.0 OPENING OF PUBLIC SESSION –
1.1 Public Session Call to Order: Meeting 7:03pm meeting called to order
1.2 Attendance:
Julie Valencia, Board President
Beau Garner, Board Vice President
Stephanie Johnson, Board Secretary
Stacey Kelso, Board Member (attending via zoom)
Jessica Cardwell, Director
Laurie Cardwell, Director (absent)
1.2. Guests: No guests were present.
1.3 Approval of Agenda: Agenda is approved with amended 3.1.
1.4 Approval of Minutes: August minutes approved as written
1.5 Schedule Next Meeting: October 25, 2022 @ 7pm
1.6 Budget: Errors were noted, but the ADM is correct. Julie & Jessica will work with Maureen to update the budget.
1.7 Financial Report: The Board has received and reviewed their financial packets.
2.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.
3.0 ACTION DISCUSSION
3.1 Research & update our bylaws (last update was made in November 2013) Addendum: the last updated bylaws were in May 2019. – The bylaws were reviewed. Adjustments were made as discussed. Beau Garner motions to approve the amended bylaws. Stacey Kelso seconds the motion. Hearing no further discussion, the motion unanimously passed.
3.2 Discuss board applications- The board reviewed the submitted applications for the new board member position. The board will follow-up with the applicants, thus requiring further discussion at the next board meeting.
3.3 East Valley contract updated for the 2022 – 2023 school year – There is a change in rent from $500 to $650 per month. Stephanie Johnson motions to approve the new East Valley contract. Beau Garner seconds the motion. With no further discussion the motion passed unanimously.
3.4 Review and discuss the charter contract – The board discussed the progress being made on the charter contract. Ms. Plahn (Lowell School Board Chair) brought up the charter contract at the Lowell School Board meeting on September 26th. She wanted to know where they were at in the process and how to move forward. Johnie Matthews contacted Jessica on September 27th and explained that they would like to form a group that works on the contract – the group being made up by two board members from each board and the directors/superintendent. No dates were given for this meeting. Jessica requested at least 2 weeks, advance notice, as schedules are very busy right now. The Board will follow-up at the next meeting.
4.0 INFORMATION AND STUDY
4.1 Board Chair report– Julie met with the auditors while they were on campus. The audit was successful.
4.2 Administrator’s Report – Staffing update. Ford Family Foundation Grant was granted. Bussing issues caused hiccups for field trips. Audit was successful. Grants update.
4.3 Board Comments – Question if COVID protocols are still in place. Rule remains if a student or staff member test positive, they are absent for 5 days.
5.0 ADJOURNMENT –
Public Session Call to Close: Meeting adjourned at 8:18pm
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of, documents provided at the time of the meeting. Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.
