Mountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
June 7, 2022
7:00 pm – Public Session
Members of the public may listen to the meeting live by using the ZOOM meeting ID and passcode.
Meeting ID: 349 2389 239
Passcode: 060722
The public may submit written comments by email to MVAboardsecretary@mtviewacademy.org. Clearly label the subject line as: “Public Comment: April Board meeting”. The deadline to receive public comment is noon on June 7th, 2022. The Mountain View Academy Board is committed to the public comment process and considers all comments from our community as valuable feedback.
| The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues, are invited to do so, either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Rita Fischer. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Administrator in writing prior to the meeting. |
AGENDA
1.0 OPENING OF PUBLIC SESSION –
1.1 Public Session Call to Order: 7:00pm meeting called to order
1.2 Attendance:
Julie Valencia, Board President
Beau Garner, Board Vice President
Rita Fischer, Board Member
Stacey Kelso, Board Member (absent)
Stephanie Johnson, Board Member
Jessica Cardwell, Director
Laurie Cardwell, Director (absent)
1.2.1 Guests: no guests
1.3 Approval of Agenda: Agenda approved as written.
1.4 Approval of Minutes: Minutes approved as written.
1.5 Schedule: There will be no board meeting in July. August 23rd, 2022, at 7pm
1.6 Budget: The board had questions about why we received funds from World Strides. The board discussed the large SSF payment that came in, in May.
1.7 Financial Report: The board has received and reviewed their financial packets.
2.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.
3.0 ACTION DISCUSSION
3.1 Vote to renew Stephanie Johnson for a 2-year term – Rita Fischer motions to renew Stephanie Johnson to a two-year term. In addition, Stephanie has accepted the Board Secretary position for the 2022 – 2024 time period. Beau Garner seconds the motion. Hearing no further discussion, the motion has unanimously passed.
3.2 Review and discuss charter contract with the Lowell School District – Once the Lowell School Board voted to renew the charter, Laurie and Jessica began working on updating the previous charter contract. There was a lot of outdated wording or pieces missing altogether, so we went through and did all of that work. The current contract includes the lease/rental increases and how those are calculated for future years. Once the wording in the contract was adjusted, Laurie gave the updated contract to Maureen Weathers, so she could update the financial section. Once she was finished, we asked that Maureen give the updated and the old contract to Johnie, so he could compare and make any modifications before negotiations began. There were a few things that MVA & the district needed to add in i.e. MVA’s request to move pre-kindergarten into the open room in the MVA wing and what the District wanted, as far as lottery preferences.
In April, Laurie contacted Johnie to schedule a time to meet and go through the contract together. He was unable to meet with the charter because he was in negotiations. This was fine, we had plenty of time to get the charter contract worked on.
On May 18th, Jessica talked with Johnie at the Directors meeting and let him know that the MVA board meeting would be on June 7th, due to Directors and Board members being out of the country on the 4th Tuesday of the month. Jessica asked if we could begin the contract negotiations prior to that meeting, so the MVA board could approve the charter contract before it went to the Lowell Board in late June. Johnie said that he thought it was possible. An email was sent to Michelle Stephens on this same topic.
On June 6th, Jessica checked in with Johnie (via text) about the contract. Johnie brought a contract over that he had been working on but said that it wasn’t ready to be approved by the MVA board. The contract that was brought over was from 2014, which meant the wording was very out of date. Laurie called Johnie and let him know that using the updated contract would make this process a lot easier. Johnie did not remember getting the contract from Maureen. He then requested the contract from Maureen via email.
As of our board meeting today, we have nothing to discuss, regarding the charter contract. Our board is okay staying with the previous contract. However, we would like to use the open room in the MVA hallway for our PreK program, which means we would like an updated contract or an addendum to the old contract allowing us to have Pre-Kindergarten in our hallway.
4.0 INFORMATION AND STUDY
4.1 Board Chair report – Thank you notes from the staff were brought to the board meeting and shared.
4.2 Administrator’s Report – staffing update, end of year update, grant information, OSBA conference information.
4.3 Board Comments – The board discussed how the overnight field trip went and the OSBA conference plan.
5.0 ADJOURNMENT –
Public Session Call to Close: Meeting adjourned at 8:07pm
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.
