Mountain View Academy
45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709
Board of Director’s Meeting
August 23, 2022
7:00 pm – Public Session
| The Mountain View Academy School Board encourages public input. Persons wishing to address the Board on school related issues – either in person, virtually, or via email – are invited to do so either when the item is presented on the agenda, or under the “Public Comments” section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for individual agenda items shall not exceed (21) minutes. An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Board Secretary Stephanie Johnson or the public may submit written comments by email to MVAboardsecretary@mtviewacademy.org. Clearly label the subject line as: “Public Comment: August Board meeting”. The deadline to receive public comment is noon on the day of the board meeting. The Board requests complaints or charges against an employee be held in Executive Session. Individuals who require disability-related accommodations, modifications, or a virtual option to participate in the Board meeting should contact the Director 24 hours prior to the meeting. |
AGENDA
1.0 OPENING OF PUBLIC SESSION –
1.1 Public Session Call to Order: 7:01pm meeting called to order
1.2 Attendance:
Julie Valencia, Board President
Beau Garner, Board Vice President (absent)
Stephanie Johnson, Board Secretary
Rita Fischer, Board Member
Stacey Kelso, Board Member (via Zoom)
Jessica Cardwell, Director
Laurie Cardwell, Director
1.2.1 Guests: no guests were present
1.3 Approval of Agenda: August agenda approved as written
1.4 Approval of Minutes: June meeting minutes were approved
1.5 Schedule Next Meeting: September 28, 2022, at 7:00pm
1.6 Budget: The Board discussed the 2021-2022.
1.7 Financial Report: The board has received and reviewed their financial packets
2.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda. Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now. Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.
3.0 ACTION DISCUSSION
3.1 Acknowledge Accuity letter received on 8/19, which noted the findings from the audit of 2021 – 2022. The board acknowledges receiving the risk letter from Accuity with identified factor.
3.2 Update the healthcare coverage cap for the 2022 – 2023 school year – Laurie informed us that there was a 20% premium increase. Rita Fisher motions to accept the healthcare coverage plan to $600 per month per full time employee. Stacy Kelso seconds the motion. Hearing no further discussion, the motion unanimously passed.
3.3 Surplus 1 teacher desk, 9 MacBook computers, and 2 chrome book charging stations –
Rita Fisher motions the items listed for surplus. Stephanie Johnson seconds the motion. Hearing no further discussion, the motion unanimously passed.
3.4 Review and discuss the Charter Contract (progress) with the Lowell School District –
June 7th – MVA held their June board meeting
June 14th – Jessica & Laurie left on vacation (out of the country). Julie Valencia was on campus working on financials with Ms. Weathers. Johnie Matthews let her know that the District would have the charter contract to her, “in a couple days”.
June 20th – Mr. Matthews contacted Jessica (via text) to find out when she would be back from vacation. He asked if they could meet Thursday, June 23rd because he was working on the contract and lease agreement. He let Jessica know that the lawyer said the lease agreement and charter contract should not be packaged together, so he was pulling them apart.
June 23rd – Jessica and Mr. Matthews met. However, the charter contract was not finished being edited. Johnie and Jessica still went through the contract. Johnie let Jessica know that Suzanne Kintzley was working on the lease agreement and the rent would likely increase to $5,000/month. Jessica requested that the MVA & Lowell School Board meet together for a work session in July to go through the contract/lease agreement together.
Sometime in late June/early July – Jessica ran in to Johnie in the PDC and Johnie said that the district was going to move completing the charter agreement until August because the District had a lot on their plate right now. Jessica mentioned getting the school boards together to work on this.
The board has discussed the progress made on the Charter Contract. They would like to review status of this at every monthly meeting.
3.5 Accept the resignation of Rita Fischer from the Board of Directors – Stephanie Johnson motions to accept the resignation of Rita Fisher from the Board of Directors. Stacy Kelso seconds the motion. Hearing no further discussion, the motion unanimously passed.
4.0 INFORMATION AND STUDY
4.1 Board Chair report – The board was asked to look for emails from Accuity to look for the audit questionnaire and Michelle Stephens to complete the board certifications.
4.2 Administrator’s Report – Staffing update, staff wellness, rubric updates, Ford Family Foundation grant, and updated the 2022-2023 calendar.
4.3 Board Comments – No comments were made.
5.0 ADJOURNMENT –
Public Session Call to Close: Meeting adjourned at 7:42pm
Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting. Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.
