Mountain View Academy

45 S. Moss ◊ Lowell, Oregon 97452 ◊ (541)735-1709

Board of Director’s Meeting – MVA Modular Classroom

March 19, 2024

6:00pm – Executive Session

Public Session to follow – TBD

The Mountain View Academy School Board encourages public input.  Persons wishing to address the Board on school related issues – either in person, virtually, or via email – are invited to do so either when the item is presented on the agenda, or under the “Public Comments” section.  In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for comment on individual agenda items shall not exceed (21) minutes.  An individual speaker’s allotted time may not be increased by a donation of time from members of the public in attendance.  If you wish to speak under Public Comments, please complete a Public Comment Form and turn it in to Board Secretary Stephanie Johnson at the meeting or the public may submit written comments by email to MVAboardsecretary@mtviewacademy.org. Clearly label the subject line as: “Public Comment: Board meeting”. The deadline to receive public comment is noon on the day of the board meeting. The Board requests complaints or charges against an employee be held in Executive Session.  Individuals who require disability-related accommodations, modifications, or a virtual option to participate in the Board meeting should provide written notice to the Director 24 hours prior to the meeting.

AGENDA

Board meeting called to order: 6:00pm

1.0_EXECUTIVE SESSION – Mountain View Academy Modular Classroom

  • Executive session called to order: 6:01pm

 

  • Pursuant to ORS 192.660 (2)(f) To consider information or records that are exempt by law from public inspection.
  • Pursuant to ORS 192.660(2)(a) To consider the employment of a public officer, employee, staff member, or individual agent.

 

  • Adjournment of executive session: 6:24pm

2.0 PUBLIC SESSION –

2.1 Resume public session after brief pause: 6:32pm. No action taken.

2.2 Attendance:

Julie Valencia, Board President

Beau Garner, Board Vice President

Stephanie Johnson, Board Secretary

Amber Burton, Board Member (via zoom)

Nicco Garcia – Cash, Board Member (absent)

Stacey Kelso, Board Member (via zoom)

Jessica Cardwell, Director

Laurie Cardwell, Asst. Director (absent)

1.2.1 Guests:    Mollie Garcia-Cash

2.3 Approval of Agenda: Approved as written.

2.4 Approval of Minutes: February minutes are approved as written.

2.5 Schedule Next Meeting: Tuesday, April 23, 2024 @ 6pm.

2.6 Budget: Jessica discussed the need to focus on using SIA funds in the last quarter of this year but that there has been no significant change to our budget.

2.7 Financial Report: Financial packets were received and reviewed.

 

3.0 PUBLIC COMMENT – Opportunity for Citizens to address items not on the agenda.  Persons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so now.  Audience time is not intended as a forum for public debate. Questions raised may require further investigation. Normally, the board will wait until its next meeting before responding to concerns raised.

                 

 

4.0 ACTION DISCUSSION

4.1 Approval of the 2024 – 2025 budget: The 2024-2025 budget was presented in detail. To create this budget, Jessica and Mollie used the public school SSF number, which is about $145 less than the charter school SSF number. The board discussed the deficit spending, reason for it, and where we would pull funds in the event that we need it. Motion has been made to approve the budget for the 2024-2025 school year.  Motion:  Beau Garner                   2nd:  Stephanie Johnson                        Vote:  Unanimous

4.2 Review and approve the proposed strategic plan: Beau presented the finalized 2024 – 2025 strategic plan and our measurable objectives. Julie and Stacey requested the addition of an 8th goal, focusing on the board being present and developing relationships with staff members.  Motion has been made to accept the proposed 2024-2025 strategic plan with noted change.  Motion:  Amber Burton               2nd:  Stacey Kelso                      Vote:  Unanimous

5.0 INFORMATION AND STUDY

5.1 Board Chair report – Julie plans to attend an OSBA webinar on Wednesday, March 20th regarding personnel. A thank you was given to Beau for creating and leading us in our strategic planning, as well as leading the Director and Assistant Director annual reviews. Re-election is coming up in June for Stephanie Johnson & Amber Burton.

 

5.2 Administrator’s Report – According to the Legislative update there are new rules for substitute employment and instructional assistant’s ability to claim unemployment. There are a few adjustments to the food service program, more details to come. The staff’s formal observations are almost complete. All placement testing for the K-8 grade is complete. State test organization is on the forefront. The annual summer OSBA Conference is scheduled for Aug 9th -11th.  Washington DC trip is scheduled for May 18th – 22nd, 2025. This year’s (2023-2024) 8th grade class is invited to go on the Washington DC trip. Talks about how to receive donations and fundraising has begun.

 

5.3 Board Member Reports – No comments.

 

6.0 ADJOURNMENT

Adjournment of public session: 7:24pm

 

Any documents that are public records and are provided attachments to public session items on this agenda are accessible to the public on the school’s website, with the exception of documents provided at the time of the meeting.  Documents that are public records and are provided at the time of the meeting to a majority of the Board regarding a public session item, will be made available for public inspection upon request to the Administrator’s Assistant.